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Conference Event Management

Are you planning to host a conference for your business, charity / non for profit or government department? Pink Caviar Events corporate division delivers high end conferences and events management? We are one of Sydney’s premiere corporate event managers. No matter the scale of your event from 10 to over 1,500 we have the team, resources and experience to meet your needs. We can can either plan the entire conference or the elements you need assistance with.

 

Conference Planning & Management

We have a dedicated team of highly experienced conference event planners /managers. Working for years in corporate event and conferences, we are able to assist with all aspects such as venue scouting and negotiating. We will work with you and your team to ensure your is run exactly how you want and all key points are implements.

Registration & Accommodation

The main focus for you event are the delegates or guests you have attending. They are the main reason why you are having the event in the first place and these are the people we need to impress. Your delegates experience experience starts from the moment they first hear about your event. From the moment your attendees first hear about your event through marketing and all the way through to registering for the event right through to attendance and post event is important. We put you and your attendees first to provides an seamless and exceptional experience all the way from beginning to end.

Having our own registration and RSVP system we are easily able to facilitate conference registrations and ticket purchases. Do you have multiple sub events happening within your conference? We are able to organise sub events / functions to your pre-defined listing as well as to ensure it does not overlap with other activities / talk during the conference.

We are also able to organise accommodation for your attendees. Working with some of Sydney’s best hotels to suit your guests specific requirements. This can be done either just for guests and also speakers / sponsors. Discounted rates can be offered to guests, staff, speakers and sponsors.

Conference Program Management

We will work with and coordinate with your speakers for your event. We will organise timings, accommodation, A/V requirements and any other personal requirement that are required by your speakers. Making your speakers feel comfortable and will organise and setup the speaker preparation room to prepare pre-presentation.

We will also collect and collate presentations that are prepared and circulate them at your event. We will also set-up marketing material and displays.

Abstract Management

Abstract management and program management are a time consuming process. Pink Caviar Events can assist you with the following:

  • The development and structure of your program
  • Prepare brochures and information announcing your request for abstracts / papers.
  • Coordinate and manage the communication and promotion for abstract submissions
  • Manage the online submission process for abstracts.
  • We will liaise with the review committee for abstracts and assist with the circulation of a scoring system to streamline the entire process
  • We will notify the speakers of their acceptance and invite them to present.

Sponsorship and Exhibition

One of the key focuses of any conference are sponsorship and exhibitors which lead to the success of your event. Having the right sponsorship and exhibitors will not only impact the financial status of your event but it will also give you the opportunity to upscale and give more in regards to flexibility for you and your delegates. Our dedicated team will utilise our years of experiences with sales, logistics, marketing and branding to let you do what you do best and we focus on all the elements to make it a success for you event, meeting or conference.
Seamless Onsite Management

Financial Control & Budget Creation

If you require to help you set up a budget then we are able to assist. If you have a budget and want to maximise you funds then our team of professionals know how to either advise, prepare and facilitate your budget in a timely manner.

We will also utilise of existing relationships and work with reputable suppliers on all aspects of your event. This is to ensure only the best are used and able to keep the various elements cost effective.

Marketing and Promotion

One of the main requirements when planning for a conference is to make sure it has a high level of attendance. Our marketing team can help to get your event in front of more people with highly targeted marketing campaigns to help sell tickets or promote awareness of your event. We can also help you promote and sellout your event with:

  • Creation of specialised marketing collateral (on and offline marketing strategies)
  • EDM’s (Electronic Direct Mail) or Newsletters
  • Social media advertising campaigns across all your channels
  • Working directly with your sponsors, ambassadors or partners to  leverage and maximise exposure
  • Sell tickets directly on your website, though social media or our box office

Creative Social Events

Is your conference hosted over one full day, a weekend or over a week? Do you have multiple panels, dinners, sub-events, awards and so on? We are able to accommodate all your various extra event activities and make sure they run smooth, line up with your focus presentations. Add variety and diversity to your conference.

At Pink Caviar Events we work with some of Australia’s top talent. If you require entertainment for your function we can arrange something special to suit your specific tastes that will wow your attendees.

Integrated Online Program Suite
Onsite IT & AV Support

When you contact Pink Caviar Events, you and your conference are in good hands. Putting together a successful conference takes a lot of time and effort. Contact us today on 1300 884 800 or fill out the contact form on this page, so you can relax knowing your conference will be well looked after.

need assistance with single services such as registration management or complimentary venue finding; or would like us to manage your entire event from concept to completion;  need to run your event in Sydney, Australia, or internationally, Catalyst Event Solutions are the corporate event organisers for you!

We are a boutique conference management company located in Sydney, with team members in Melbourne and Brisbane.  Our clients choose us as the conference managers for their event, for the personalised service, scrupulous attention to detail and comprehensive conference and event project management services that we unfailingly provide.

There are many event management companies in Sydney to choose from.  Catalyst Event Solutions commit that we will continually strive to exceed your expectations;  add value to your organisation and offer you a range of solutions as well as event services.   Read more about our outstanding corporate event and project management services by clicking below:

We understand that your organisation is busy so we are here to help plan and manage your next conference. Your dedicated consultant will meet with you to start the planning process and ensure we have all we need to create and deliver a great conference for you.

We will develop a complete timeline incorporating all the steps and information needed to start the process through to the delivery of your event. We will identify key milestones and agenda items to ensure we keep on track. Our team will help to work through the financial aspects and create a budget for your conference.

We will provide recommendations on suitable venues and locations for  your conference, which will suit your business and staff. From destinations in Sydney, the Hunter Valley, Blue Mountains or South Coast we will find you the ideal location. Our team will work with you on creating a program relevant to your organisation’s goals. We can assist with securing the right speakers, activities, transport and/or accommodation needed to ensure your conference is a success.

With our many years in the event industry, we have excellent relationships with accommodation and transport suppliers. We can secure room blocks, coaches and more.

Some other points to talk about:

talk about branded thank you gifts like wine, hats, shirts etc to give staff who attend
set up av requirements for presentations
organise networking drinks or a celebration dinner (after the conference) for staff

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