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Wedding Planner Sydney

Congratulations On Your Engagement!

After the jumping up and down and shrieking is done, most brides settle in for what they believe is the fun part of planning their wedding. It’s sometimes a shock to them when they discover how much preparation is involved. Some think whether a wedding planner would be a good investment.

You Need A Wedding Planner. You Need us!

Combining your daily busy work, home and social life with appointments, invitation choices, venue inspections, decoration decisions, menus, cake, transport, flowers, hair/makeup, clothing options, photography, entertainment, guest lists, registries and thank yous; it’s no wonder the happy couple can be under a lot of stress and feel overwhelmed.

Here at Pink Caviar Events, we offer 3x wedding planning package solutions to suit all budgets. Check them out below or call 1300 800 884 for more information.

All-Inclusive Wedding Planning Package (Full Service)

We will provide complete professional advice and solutions, with support and assistance from start to finish. This covers all aspects of your special day. A dedicated wedding planner will arrange meetings with wedding professionals, source all quotations, manage budgets and payments and be present on your wedding day to ensure all goes all.

Ideal for: Couples who are recently engaged and/or looking for someone to take care of the entire wedding planning process.

Inclusions:

  • Equivalent to over 150hrs of professional Wedding Planner assistance.
  • Up to 8x meetings with our Wedding Planner (in one of our offices or via virtual online meetings) to discuss your wedding plans and progress.
  • 2x meetings with our Stylist to create a style and decorative concept quote for your day.
  • Unlimited contact with a dedicated planner via phone, text and/or email.
  • Sourcing of locations and venues, including pricing and site inspections.
  • Sourcing of all suppliers such as photographers, cake, entertainment, hair/makeup, invitations, decorations etc. which suit your style.
  • Scheduling of supplier appointments (as required).
  • Creating and monitoring budgets, supplier contracts and payments.
  • Supplier coordination and run sheet preparation.
  • Online RSVP management (at an additional charge).
  • Assistance with your reception floor plan.
  • Attendance to 1x wedding rehearsal OR 1x site visit (up to 2hrs).
  • Presence on your wedding day for up to 12 hours with 1x Planner and 1xAssistant (additional hours and/or staff available on request).
  • Events in Sydney CBD will incur a parking charge.

wedding couple bride and groom kiss

Partial Wedding Planner Package (with on-the-day Coordination)

Have you started the planning process and are now stuck or overwhelmed? Why not allow one of our professional wedding planners take over? We will work with you and your booked suppliers to complete and manage your wedding and be present on your wedding day to ensure all goes to plan.

Ideal for: Couples who have started the wedding planning process and already secured Reception and Ceremony locations as well as most of their wedding services. Our team will complete and manage the rest of the wedding planning process.

Inclusions:

  • Equivalent to 75hrs of professional Wedding Planner assistance.
  • Up to 5x meetings with our Wedding Planner (in one of our offices or virtual online meetings) to discuss your wedding plans and progress.
  • 1x meeting with our Stylist to create a style and decorative concept quote for your day.
  • Unlimited contact with a dedicated planner via phone, text and email.
  • Sourcing of additionally required suppliers (i.e. photographers, cake, hair/makeup, entertainment, invitations, decorations etc.) to suit your style.
  • Creating and monitoring budgets, supplier contracts and payments
  • Supplier coordination and run sheet preparation
  • Online RSVP management (at an additional charge).
  • Assistance with the floor plan (if required).
  • Presence on your wedding day for up to 10 hours with 1x Coordinator only (additional hours and/or staff available on request).
  • Events in Sydney CBD will incur a parking charge.

wedding planning

Petite Wedding Planning (Consultation & Coordination Package)

Do you have most of your wedding elements under control? Just need a hand pulling things together and sourcing a few missing items? We will work with you and your booked suppliers to complete and manage your wedding and be present on your wedding day to ensure all goes to plan.

Ideal for: Couples who have booked the major of their wedding and want assistance with a few outstanding items. We will provide you with consultation hours for you to use as you see fit and be present on your wedding day.

Inclusions:

  • 25hrs of professional wedding planning assistance – including client, supplier, venue and vendor consultations and research (i.e. sourcing of additionally required suppliers, quotations etc.).
  • Up to 2x face-to-face meetings with our Wedding Planner/ Coordinator (in one of our offices or via virtual online meetings) to discuss your wedding plans and progress.
  • Unlimited contact with a Wedding Planner/ Coordinator via phone, text and email.
  • 1x meeting with our Stylist to create a style and decorative concept quote for your day (if required).
  • Supplier re-confirmation and coordination before your wedding day.
  • Assistance with the floor plan (if required).
  • Presence on your wedding day for up to 8 hours with 1x Coordinator only (additional hours and/or staff available on request).
  • Events in Sydney CBD will incur a parking charge.

Planning and research can take more time and patience that some couples may not realise at first. We see it all the time; couples are often confused about how much to spend, where to obtain specialised services, and how to choose vendors. However, there is no need to panic. Pink Caviar Events will help! Let us take away the stress and pressure that comes with designing, planning and managing a wedding.

Travel fees apply to destination weddings and/or locations outside of Sydney metro. Attendance to rehearsal subject to availability and at additional cost. The final cost will be dependent on the wedding selections, locations and required staffing. Above shown price is our minimum charge. Pack down service available at additional cost.

wedding sparkle getaway bride groom

We want you to have a flawless wedding, and we love what we do!

Why Use Pink Caviar Events as Your Wedding Planner?

Our wedding consultants are here to help design, plan and manage your wedding. They will use their experience, imagination and industry contacts to ensure you are well looked after. Working with a wedding planner can be a breeze. With an in-house team of event stylists, we can transform your space with the right event decor and furnishings to suit your theme. Our team of professionals specialise in weddings & events and can assist with developing a theme or motif for the event, arranging speakers/ entertainers, sourcing a suitable location, arranging decor (inc tables, chairs, tents, lighting, signage etc.), styling the area, assisting with security, transport and cleaning up.

Weddings & Events are a significant event and require a great deal of planning and preparation. Weddings are a lot of fun, but they also involve a lot of work behind the scenes. We would be delighted to assist you and can offer the full start to finish service. We also offer partial assistance for items or services you would prefer for someone else to take care of. Be sure to check our Packages for more information or our Gallery for styling ideas.

Our goal is to ensure that you have an amazing day and enjoy every minute of it.

We don’t want you worrying about every detail. Our wedding planners and stylists strive to create your dream wedding. With unlimited contact with your dedicated wedding planner, you can rest assured you are being looked after. Contact us today to organise a consultation with one of our wedding planners.

What Our Clients Say

Excellent event planners, highly recommended.

Laura M

Fabulous wedding event organisers.

Nicholas A

Pink Caviar Events is amazing! if your stressed out about anything, just call her right away and she’ll take care of it! anything i saw on pinterest and really wanted, she searched for it and found us the best options! Shes very organized and punctual!

Simone T

Steph and the team did a great job planning and running my wedding. I felt at ease and was able to enjoy my day. Friendly team and super helpful every step of the way. Thank you

Karen T

Thank you for making my special day one to remember. The table settings looked amazing especially the bridal table. Stephanie the owner was so easy to communicate with. Dealing with this company I felt like
my wedding day was in good hands.. I will defiantly recommend.. Oh and the was so much fun. A night to remember. Thanks Pink Caviar.

Melanie H

Stephanie and her team went above and beyond for my wedding dinner! To say it was stunning was an understatement and she nailed perfectly what I had imagined the space to be cannot recommend the team enough they took the hassle off having to worry about setting up the space and gave me peace of mind. Stephanie was reassuring, communicated regularly, was flexible and worked with me to make sure the event was exactly what I wanted!

Srdjana S