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On-The-Day Wedding Coordinator

For those who want to relax and enjoy their day, a Wedding Coordinator / On-the-Day Coordinator is a must!

Your Wedding Day is one of the biggest days of your life. You want to enjoy it and feel relaxed that someone is taking care of you, your guests and all other elements. Some call them an on-the-day coordinator, but we have sometime been called, Wedding Day Angels, “Bride Slave” or even Wedding Minions. Essentially we act as your personal assistants on your wedding day. They will do the leg work so you can relax with your family and friends.

Our Wedding Day Coordinator Packages include:

Hearty Point 1x face-to-face meeting, in addition to initial meet an greet consult to ensure an extensive handover of your wedding details

Hearty Point Unlimited contact (phone, text, email) with your Wedding Consultant

Hearty Point We start working for you 3-4 weeks prior to your wedding day

Hearty Point Creation of a wedding day run sheet (for our internal use)

Hearty Point Presence and assistance on your wedding day from 1x of our experienced wedding day coordinators (half day up to 4hrs, 3/4 day up to 8hrs, full day up to 12hrs)

Hearty Point Re-confirmation of your wedding day suppliers and confirming us as the contact on the day

Hearty Point Coordination and supervision of supplier set ups on the day

Hearty Point Meeting with one of our Stylists to help you with your wedding decor

Hearty Point Discount voucher for Bridal Breakfast Hamper (10% off for 4hr and 8hr and 15% off for 12hr bookings)

Hearty Point Pack of 50 Thank You Cards (min 8hr booking)

Hearty Point Assistance with reception floor plan (min 8hr booking)

Hearty Point Discount on Pack Up Service (10% off for 8hr and 15% off for 12hr bookings)

Hearty Point Access to online page for your guests to access wedding information (min 12hr booking)

Hearty Point Events within 10km of Sydney CBD will incur a parking charge


Sydney Wedding Coordinator Set Up

One of our wedding coordinators setting up a function – attention to detail is a must

We find with most brides that the people they would call on to assist (ie. best friends, sisters, mum) are helping them get ready ready and cannot be in two places at the same time. Our team will be at your beck and call!

Need to feed the team as they are all getting ready with you? We have that covered too! When you book a wedding day coordinator service you can get a special discount on our  Bridal Champagne Breakfast Hamper and Pack Up Service Enjoy this added bonus when you book with us and ensure everyone is happy and fuelled for the day.

“The biggest benefit of an on-the-day coordinator is having the peace of mind that all the details will come together as you envisioned”

To simplify our Wedding Day Coordinator inclusions, please see below:

Service Inclusions 4hr Coordinator 8hr Coordinator 12hr Coordinator
Complimentary Initial Meet & Greet Consultation
1x face-to-face meeting to ensure an extensive handover of your wedding details  

Meeting with our Stylist to assist with your décor and styling needs
Re-confirmation of your wedding day suppliers and confirming us as the contact on the day

 

Creation of a wedding day run sheet (internal purposes)
Presence and assistance on your wedding day from one of our experienced wedding day coordinators 4 hours 8 hours 12 hours
Coordination and supervision of supplier set ups on the day
Unlimited contact (phone, text, email) with your Wedding Consultant
Assistance with reception floor plan  
Pack of 50 Thank You Cards  
Access to online page for your guests to access wedding information    
Voucher for Bridal Breakfast Hamper 10% off 10% off 15% off
Discount on Pack Up Service   10% off 15% off

Note: 6, 10 and 12+ hour services also available

On-the-Day Wedding Coordinator Brideslave

Day in the Life of an On-The-Day Coordinator

When you consider the cost of an on-the-day coordinator, for a small fee, you will be able to relax knowing your day is in good hands. Here is a sample of what we can do for you:

Pre-Wedding (15-30 days prior)

We will organise a time to go through your wedding requirements with you so that our team and commence working on an event run-sheet. We will check on timings and supplier details with you to ensure all is correct. This is the perfect time to finalise plans, payments and ask any questions. Our consultants are more than happy to help with any last-minute issues you may be experiencing.

On-the-Day Wedding Coordinator

Pre-Wedding (3-7 days prior)

Our wedding day coordinators will make contact with all your suppliers to ensure everyone is on the same page and understands what needs to be done for your big day. We confirm deliveries and arrive at venues early to supervise set ups. If needed our consultant can either attend a wedding rehearsal or a site visit to go through any last minute details.

On the Big Day

We arrive at the venue early to ensure all is running smoothly and can assist with placing items. For example menus, place cards, favours and sign for deliveries (ie. cake, flowers etc). We are the contact for all suppliers so they are not constantly ringing you or your bridesmaids asking questions and causing stress. Our team will be on hand to see, assist and take care of minor hiccups. We can also send you a photo of the set up once completed (if required). This is so you will have peace of mind that it is all done!

Our team will wait for you and your entourage to arrive at the Reception to ensure a smooth transition. We can assist with unloading luggage and help to bring items to the bridal rooms.

At Your Reception

If you would like us to stay for the duration of your event, we will help with the bridal party entrance (putting you all in order and getting ready), ensure children and guests with special diets have the correct meals, assist the MC with announcements and timings, ensure songs are ready with the DJ and more. At the end of the evening, our team can assist with collecting gifts, packing up any personal items and assisting with any lost property.

What Else An On-The-Day Coordinator Can Do?

Wedding Coordinator BrideslaveYou can opt for your wedding day coordinator to remain on-site through out your Reception to ensure special meals are delivered correctly and entertainment flows. We will work with your MC to ensure all elements of your wedding are on time and if needed, can tweak items with ease.

At the end of the night, we can also assist with packing up and ensuring items go to the people they should go to. For example gifts, wishing wells, any special photographs / decor. We can also coordinate with your get-away driver and pack any luggage away so you don’t have to worry. If you need us to, we will call taxis for guests and assist with any lost items.

Contact Us today to secure your On-The-Day Wedding Coordinator “Bride Slave”

Some couples choose to forgo an on-the-day coordinator because their reception venue includes a coordinator. Although this may sound similar, beware: It is not exactly the same. It’s important that you identify exactly what your needs will be on your wedding day. You also need to know exactly what your venue coordinator is able and willing to do. Keep in mind that they may not be able to call the limo driver who is running late, or assist the florist who wants to know where to place decorations. Most venue coordinators are there to look after the venue; our Wedding Day Coordinators are there to look after you!

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Thank your for all your help at our wedding, we had a great day and the décor you provided looked lovely.

Melissa D

Hired them to style my wedding theme. I met with them and gave them all the info and they set everything up for us. They took photos for us perfect. She met with some other suppliers to coordinate with them for the day.

Sophie N

I had my wedding earlier this year and the Staff at Pink Caviar were amazing. They took the stress out and made everything soo easy. It was nice to see my now wife not getting stressed out as usual and letting the team take care of all the small details.

Terry D

Steph did a great job. We had done almost all of the wedding planning but did not know how to pull it all together. Steph did an amazing job and the day ran smoothly. It was such a relief to have her there. I did not have to worry about anything and could enjoy myself. Would recommend to anyone organising an event. Will definitely use again!!

Samantha F

The team at Pink Caviar was great and responsive. They really helped out with a lot of the negotiations and managing all the suppliers.

Louise C
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