Congratulations on your Engagement!!
After the jumping up and down and shrieking is done, most brides settle in for what they believe is the fun part of planning their wedding. It’s sometimes a shock to them when they discover how much preparation is involved. Some think whether a wedding planner would be a good investment.
Combining your daily busy work, home and social life with appointments, invitation choices, venue inspections, decoration decisions, menus, cake, transport, flowers, hair/ make up, clothing options, photography, entertainment, guest lists, registries and thank yous; it’s no wonder the happy couple can be under a lot of stress and feel overwhelmed.
You need a Wedding Planner. You need us!
What We Offer:
Here at Pink Caviar Events, we offer 3x wedding planning solutions to suit all budgets:
All-Inclusive Wedding Planning Package (Full Service)
Partial Wedding Planner Package (with on-the-day Coordination)
Have you started the planning process and are now stuck or overwhelmed? Why not allow one of our professional wedding planners take over? We will work with you and your booked suppliers to complete and manage your wedding as well as be present on your wedding day to ensure all goes to plan.
Ideal for: Couples who have started the wedding planning process and already secured Reception and Ceremony locations as well as most of their wedding services. Our team will complete and manage the rest of the wedding planning process.
Petite Wedding Planning (Consultation & Coordination Package)
Do you have most of your wedding elements under control? Just need a hand pulling things together and sourcing a few missing items? We will work with you and your booked suppliers to complete and manage your wedding as well as be present on your wedding day to ensure all goes to plan.
Ideal for: Couples who have booked the major of their wedding and want assistance with a few outstanding items. We will provide you with consultation hours for you to use as you see fit as well as be present on your wedding day.
Planning and research can take more time and patience that some couples may not realise at first. We see it all the time; couples are often confused as to how much to spend, where to obtain specialised services, and how to choose vendors. However there is no need to panic, Pink Caviar Events will help! Let us take away the stress and pressure that comes with designing, planning and managing a wedding.
We want you to have a flawless wedding, and we love what we do!
Our Wedding Planner inclusions:
Here at Pink Caviar Events we offer both full and partial wedding planning services. To help identify the differences between them, here is a comparison table for you. You can find our package prices here.
| Service Inclusions | Petite Wedding Consultation & Coordination Package | Partial Wedding Planner Package (with on-the-day Coordination) | All-Inclusive Wedding Planning Package (Full Service) |
| Complimentary Initial Meet & Greet Consultation | √ | √ | √ |
| Number of Equivalent Wedding Planning Hours | 20 | 75 | 150+ |
| Number of meetings with a Wedding Planner (in one of our offices or via Skype – extra meetings at an additional charge) | 2 meetings | 5 meetings | 12 Meetings |
| Unlimited contact (phone, text and email) with your dedicated Wedding Consultant | √ | √ | √ |
| Number of meeting with our Stylist to assist with your décor and styling needs | 1 meeting | 1 meeting | 2 meetings |
| Sourcing of locations and venues, including pricing and site inspections | N/A | N/A | √ |
| Sourcing of all suppliers such as photographers, cake, entertainment, hair/makeup, invitations, florist, decorations etc. which suit your style | N/A | N/A | √ |
| Sourcing of additionally required suppliers (i.e. photographers, cake, hair/ makeup, entertainment, invitations, florist, decorations etc.) to suit your style | √ | √ | N/A |
| Scheduling of supplier appointments on client behalf (as required) | N/A | Extra Charge | √ |
| Creating and monitoring budgets, supplier contracts and payments | N/A | √ | √ |
| Re-confirmation of your wedding day suppliers and confirming us as the contact on the day | √ | √ | √ |
| Supplier coordination and run sheet preparation (internal use) | √ | √ | √ |
| RSVP management (online) | Extra Charge | Extra Charge | Extra Charge |
| Assistance with the floor plan (if required) | √ | √ | √ |
| Attendance to 1x wedding rehearsal OR 1x site visit (up to 2hrs within Sydney metro) | Extra Charge | Extra Charge | √ |
| Presence and assistance on your wedding day from 1x Wedding Planner/ Coordinator for coordination and supervision of supplier setups on the day | 8 hours | 10 hours | 12 hours |
| Presence and assistance on your wedding day from 1x Assistant (to work with the Wedding Planner) | Extra Charge | Extra Charge | √ |
| Online wedding page to share with your guests with your wedding information listed | N/A | √ | √ |
| Discount on Bridal Breakfast Hamper | 10% off | 15% off | 20% off |
| Discount on Pack Up Service | 10% off | 10% off | 15% off |
Why Use Pink Caviar as your Wedding Planner?
Our wedding consultants are here to help design, plan and manage your wedding. They will use their experience, imagination and industry contacts to ensure you are well looked after. Working with a wedding planner can be a breeze. With an in-house team of event stylists, we can transform your space with the right event decor and furnishings to suit your theme. Our team of professionals specialise in weddings & events and can assist with developing a theme or motif for the event, arranging speakers/ entertainers, sourcing a suitable location, arranging decor (inc tables, chairs, tents, lighting, signage etc.), styling the area, assisting with security, transport and cleaning up.
Weddings & Events are a significant event and as such requires a great deal of planning and preparation. Weddings are a lot of fun, but they also involve a lot of work behind the scenes. We would be delighted to assist you and can offer full start to finish services. We also offer partial assistance for items or services you would prefer for someone else to take care of. Be sure to check our Packages for more information or our Gallery for styling ideas.
Some of our wedding planner duties include:
- Face-to-face meetings in our offices or via Skype
- Unlimited contact by email, phone and text
- Assistance with venue and vendor selection
- Consultation with our Stylist on wedding colours and style (from design concept to management)
- Budget preparation and contract management
- Planning a detailed checklist (from pre to post wedding)
- Assistance with the preparation of an attendee guest list
- Online RSVP Management (if required)
- Appointments to inspection event venues
- Identifying and hiring wedding professionals and service providers (caterers, photographers, videographers, beautician, florist, drivers, entertainers etc.)
- An arrangement of a wedding rehearsal (if required)
- Assistance with floorplan/s
- Creation of a run sheet for your day’s events
- Coordination of deliveries and services on the wedding day
- Development/ deployment of contingency plan/s (if required)
- Management of personalised wedding schedule, including deadlines and payments
- Assisting guests on the day and keeping a general calm throughout the bridal party
Our goal is to ensure that you have an amazing day and enjoy every minute of it.
We don’t want you worrying about every detail. Our wedding planners and stylists strive to create your dream wedding. With unlimited contact with your dedicated wedding planner, you can rest assured you are being looked after.
Post Wedding Assistance
We can also assist you with post-wedding duties like transferring gifts from your venue to a local address, arranging for your wedding attire to be dry cleaned and/or preserved, organising your post-wedding night accommodation and/or a private transfer for you to the airport to start your honeymoon, printing and posting of thank you cards and more. Ask how we can help you.
