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Wedding Planner

Congratulations on your Engagement!!

After the jumping up and down and shrieking is done, most brides settle in for what they believe is the fun part of planning their wedding. It’s sometimes a shock to them when they discover how much preparation is involved. Some think whether a wedding planner would be a good investment.

Combining your daily busy work, home and social life with appointments, invitation choices, venue inspections, decoration decisions, menus, cake, transport, flowers, hair/ make up, clothing options, photography, entertainment, guest lists, registries and thank yous; it’s no wonder the happy couple can be under a lot of stress and feel overwhelmed.

Proposal Planning Hot Air Balloon Romantic Proposal Engagement Party Planning
Proposing On A Hot Air Balloon Ride - Totally Romantic


You need a Wedding Planner. You need us!

What We Offer:

Here at Pink Caviar Events, we offer 3x wedding planning solutions to suit all budgets:

All-Inclusive Wedding Planning Package (Full Service)

We will provide complete professional advice and solutions, with support and assistance from start to finish. This covers all aspects of your special day. A dedicated wedding planner will arrange meetings with wedding professionals, source all quotations, manage budgets and payments and be present on your wedding day to ensure all goes all.
Ideal for: Couples who are recently engaged and/or looking for someone to take care of the entire wedding planning process.

Partial Wedding Planner Package (with on-the-day Coordination)

Have you started the planning process and are now stuck or overwhelmed? Why not allow one of our professional wedding planners take over? We will work with you and your booked suppliers to complete and manage your wedding as well as be present on your wedding day to ensure all goes to plan.

Ideal for: Couples who have started the wedding planning process and already secured Reception and Ceremony locations as well as most of their wedding services. Our team will complete and manage the rest of the wedding planning process.

Petite Wedding Planning (Consultation & Coordination Package)

Do you have most of your wedding elements under control? Just need a hand pulling things together and sourcing a few missing items? We will work with you and your booked suppliers to complete and manage your wedding as well as be present on your wedding day to ensure all goes to plan.

Ideal for: Couples who have booked the major of their wedding and want assistance with a few outstanding items. We will provide you with consultation hours for you to use as you see fit as well as be present on your wedding day.

Planning and research can take more time and patience that some couples may not realise at first. We see it all the time; couples are often confused as to how much to spend, where to obtain specialised services, and how to choose vendors. However there is no need to panic, Pink Caviar Events will help! Let us take away the stress and pressure that comes with designing, planning and managing a wedding.

We want you to have a flawless wedding, and we love what we do!

rose gold sequin wedding decoration candle flower centrepiece Wedding & Event Styling
Flowers and Candles on Sequin Runner

Our Wedding Planner inclusions:

Here at Pink Caviar Events we offer both full and partial wedding planning services. To help identify the differences between them, here is a comparison table for you. You can find our package prices here.

Service Inclusions

Petite Wedding Consultation & Coordination Package

Partial Wedding Planner Package (with on-the-day Coordination)

All-Inclusive Wedding Planning Package (Full Service)

Complimentary Initial Meet & Greet Consultation

Number of Equivalent Wedding Planning Hours




Number of meetings with a Wedding Planner (in one of our offices or via Skype – extra meetings at an additional charge)

 2 meetings

 5 meetings

12 Meetings

Unlimited contact (phone, text and email) with your dedicated Wedding Consultant

Number of meeting with our Stylist to assist with your décor and styling needs

1 meeting

1 meeting

 2 meetings

Sourcing of locations and venues, including pricing and site inspections



Sourcing of all suppliers such as photographers, cake, entertainment, hair/makeup, invitations, florist, decorations etc. which suit your style



Sourcing of additionally required suppliers (i.e. photographers, cake, hair/ makeup, entertainment, invitations, florist, decorations etc.) to suit your style


Scheduling of supplier appointments on client behalf  (as required)


Extra Charge

Creating and monitoring budgets, supplier contracts and payments


Re-confirmation of your wedding day suppliers and confirming us as the contact on the day

Supplier coordination and run sheet preparation (internal use)

RSVP management (online)

Extra Charge

Extra Charge

Extra Charge

Assistance with the floor plan (if required)

Attendance to 1x wedding rehearsal OR 1x site visit (up to 2hrs within Sydney metro)

Extra Charge

Extra Charge

Presence and assistance on your wedding day from 1x Wedding Planner/ Coordinator for coordination and supervision of supplier setups on the day

8 hours

10 hours

12 hours

Presence and assistance on your wedding day from 1x Assistant (to work with the Wedding Planner)

 Extra Charge

 Extra Charge

Online wedding page to share with your guests with your wedding information listed


Discount on Bridal Breakfast Hamper

10% off

15% off

20% off

Discount on Pack Up Service

10% off

10% off

15% off

Why Use Pink Caviar as your Wedding Planner?

Our wedding consultants are here to help design, plan and manage your wedding. They will use their experience, imagination and industry contacts to ensure you are well looked after. Working with a wedding planner can be a breeze. With an in-house team of event stylists, we can transform your space with the right event decor and furnishings to suit your theme. Our team of professionals specialise in weddings & events and can assist with developing a theme or motif for the event, arranging speakers/ entertainers, sourcing a suitable location, arranging decor (inc tables, chairs, tents, lighting, signage etc.), styling the area, assisting with security, transport and cleaning up. 

Weddings & Events are a significant event and as such requires a great deal of planning and preparation. Weddings are a lot of fun, but they also involve a lot of work behind the scenes. We would be delighted to assist you and can offer full start to finish services. We also offer partial assistance for items or services you would prefer for someone else to take care of. Be sure to check our Packages for more information or our Gallery for styling ideas.

Sydney Destination Wedding Australia: Opera House Ceremony Setup overlooking harbour CBD White Pillars Carpet Blue Sky
Sydney Wedding Ceremony

Some of our wedding planner duties include:

  • Face-to-face meetings in our offices or via Skype
  • Unlimited contact by email, phone and text
  • Assistance with venue and vendor selection
  • Consultation with our Stylist on wedding colours and style (from design concept to management)
  • Budget preparation and contract management
  • Planning a detailed checklist (from pre to post wedding)
  • Assistance with the preparation of an attendee guest list
  • Online RSVP Management (if required)
  • Appointments to inspection event venues
  • Identifying and hiring wedding professionals and service providers (caterers, photographers, videographers, beautician, florist, drivers, entertainers etc.)
  • An arrangement of a wedding rehearsal (if required)
  • Assistance with floorplan/s
  • Creation of a run sheet for your day’s events
  • Coordination of deliveries and services on the wedding day
  • Development/ deployment of contingency plan/s (if required)
  • Management of personalised wedding schedule, including deadlines and payments
  • Assisting guests on the day and keeping a general calm throughout the bridal party

Our goal is to ensure that you have an amazing day and enjoy every minute of it.

We don’t want you worrying about every detail. Our wedding planners and stylists strive to create your dream wedding. With unlimited contact with your dedicated wedding planner, you can rest assured you are being looked after.

Post Wedding Assistance

We can also assist you with post-wedding duties like transferring gifts from your venue to a local address, arranging for your wedding attire to be dry cleaned and/or preserved, organising your post-wedding night accommodation and/or a private transfer for you to the airport to start your honeymoon, printing and posting of thank you cards and more. Ask how we can help you.

Book in your FREE initial meet & greet consultation with one of our wedding planners today.


Pink Caviar staff were very friendly and helpful, they made this should-be stressful time, enjoyable. I would not have thought to book a planner but after finding out the amount of stuff to do I can say that it was money well-spent. Thank you Pink Caviar

Lisa S

I was stressing before I called Pink Caviar, I did not realize how much I had left to do and did not know how to do it. Our Wedding Planner was excellent! She gave me so many ideas and answered all my questions. Steph was very helpful and easy to get a hold of. Very professional and friendly. Also had her arrange my Kitchen Tea and I totally loved it! Thanks so much…. We needed some thank you gifts for our bridal party that were engraved and personalized. Our wedding planner sourced them so easily and the price was less that I thought.

Eve W

The team at pink caviar was so helpful and made our life so much easier when planning our wedding. Thanks so much for all your help guys!

Louise C

It was a fabulous evening. Thank you for all arrangements and look forward to working on other projects in the near future.

Assad A

I had my wedding earlier this year and the Staff at Pink Caviar were amazing. They took the stress out and made everything soo easy. It was nice to see my now wife not getting stressed out as usual and letting the team take care of all the small details.

Terry D