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Wedding Planner

Congratulations on your Engagement!!

After the jumping up and down and shrieking is done, most brides settle in for what they believe is the fun part of planning their wedding. It’s sometimes a shock to them when they discover how much preparation is involved. Some think whether a wedding planner would be a good investment.

Combining your daily busy work, home and social life with appointments, invitation choices, venue inspections, decoration decisions, menus, cake, transport, flowers, hair/ make up, clothing options, photography, entertainment, guest lists, registries and thank yous; it’s no wonder the happy couple can be under a lot of stress and feel overwhelmed.

You need a Wedding Planner. You need us!

Proposal Planning Hot Air Balloon Romantic Proposal Engagement Party Planning
Proposing On A Hot Air Balloon Ride - Totally Romantic

 

Our Wedding Planning Packages:

Here at Pink Caviar Events, we offer 3x wedding planning solutions to suit all budgets. Check them out below or call 1300 800 884 for more information.

All-Inclusive Wedding Planning Package (Full Service)

We will provide complete professional advice and solutions, with support and assistance from start to finish. This covers all aspects of your special day. A dedicated wedding planner will arrange meetings with wedding professionals, source all quotations, manage budgets and payments and be present on your wedding day to ensure all goes all.
Ideal for: Couples who are recently engaged and/or looking for someone to take care of the entire wedding planning process.
Inclusions:
  • Equivalent to over 150hrs of professional Wedding Planner assistance
  • Up to 8x meetings with our Wedding Planner (in one of our offices or via Skype) to discuss your wedding plans and progress
  • 2x meetings with our Stylist to create a style and decorative concept quote for your day
  • Unlimited contact with a dedicated planner via phone, text and/or email
  • Sourcing of locations and venues, including pricing and site inspections
  • Sourcing of all suppliers such as photographers, cake, entertainment, hair/makeup, invitations, decorations etc. which suit your style
  • Scheduling of supplier appointments (as required)
  • Creating and monitoring budgets, supplier contracts and payments
  • Supplier coordination and run sheet preparation
  • Online RSVP management (at an additional charge)
  • Assistance with your reception floor plan
  • Attendance to 1x wedding rehearsal OR 1x site visit (up to 2hrs)
  • Presence on your wedding day for up to 12 hours with 1x Planner and 1x Assistant (additional hours and/or staff available on request)
  • Events in Sydney CBD will incur a parking charge

Partial Wedding Planner Package (with on-the-day Coordination)

Have you started the planning process and are now stuck or overwhelmed? Why not allow one of our professional wedding planners take over? We will work with you and your booked suppliers to complete and manage your wedding as well as be present on your wedding day to ensure all goes to plan.

Ideal for:Couples who have started the wedding planning process and already secured Reception and Ceremony locations as well as most of their wedding services. Our team will complete and manage the rest of the wedding planning process.

Inclusions:
  • Equivalent to 75hrs of professional Wedding Planner assistance
  • Up to 5x meetings with our Wedding Planner (in one of our offices or via Skype) to discuss your wedding plans and progress
  • 1x meeting with our Stylist to create a style and decorative concept quote for your day
  • Unlimited contact with a dedicated planner via phone, text and email
  • Sourcing of additionally required suppliers (i.e. photographers, cake, hair/ makeup, entertainment, invitations, decorations etc.) to suit your style.
  • Creating and monitoring budgets, supplier contracts and payments
  • Supplier coordination and run sheet preparation
  • Online RSVP management (at an additional charge)
  • Assistance with the floor plan (if required)
  • Presence on your wedding day for up to 10 hours with 1x Coordinator only (additional hours and/or staff available on request)
  • Events in Sydney CBD will incur a parking charge

Petite Wedding Planning (Consultation & Coordination Package)

Do you have most of your wedding elements under control? Just need a hand pulling things together and sourcing a few missing items? We will work with you and your booked suppliers to complete and manage your wedding as well as be present on your wedding day to ensure all goes to plan.

Ideal for:Couples who have booked the major of their wedding and want assistance with a few outstanding items. We will provide you with consultation hours for you to use as you see fit as well as be present on your wedding day.

Inclusions:
  • 25hrs of professional wedding planning assistance – including client, supplier, venue and vendor consultations and research (i.e. sourcing of additionally required suppliers, quotations etc.)
  • Up to 2x face-to-face meetings with our Wedding Planner/ Coordinator (in one of our offices or via Skype) to discuss your wedding plans and progress
  • Unlimited contact with a Wedding Planner/ Coordinator via phone, text and email
  • 1x meeting with our Stylist to create a style and decorative concept quote for your day (if required)
  • Supplier re-confirmation and coordination before your wedding day
  • Assistance with the floor plan (if required)
  • Presence on your wedding day for up to 8 hours with 1x Coordinator only (additional hours and/or staff available on request)
  • Events in Sydney CBD will incur a parking charge

Planning and research can take more time and patience that some couples may not realise at first. We see it all the time; couples are often confused as to how much to spend, where to obtain specialised services, and how to choose vendors. However there is no need to panic, Pink Caviar Events will help! Let us take away the stress and pressure that comes with designing, planning and managing a wedding.

Travel fees apply to destination weddings and/or locations outside of Sydney metro. Attendance to rehearsal subject to availability and at additional cost. The final cost will be dependent on the wedding selections, locations and required staffing. Above shown price is our minimum charge. Pack down service available at additional cost.

We want you to have a flawless wedding, and we love what we do!

rose gold sequin wedding decoration candle flower centrepiece Wedding & Event Styling
Flowers and Candles on Sequin Runner

Why Use Pink Caviar Events as your Wedding Planner?

Our wedding consultants are here to help design, plan and manage your wedding. They will use their experience, imagination and industry contacts to ensure you are well looked after. Working with a wedding planner can be a breeze. With an in-house team of eventstylists, we can transform your space with the right event decor and furnishings to suit your theme. Our team of professionals specialise in weddings & events and can assist with developing a theme or motif for the event, arranging speakers/ entertainers, sourcing a suitable location, arranging decor (inc tables, chairs, tents, lighting, signage etc.), styling the area, assisting with security, transport and cleaning up. 

Weddings & Events are a significant event and as such requires a great deal of planning and preparation. Weddings are a lot of fun, but they also involve a lot of work behind the scenes. We would be delighted to assist you and can offer full start to finish services. We also offer partial assistance for items or services you would prefer for someone else to take care of. Be sure to check our Packages for more information or our Gallery for styling ideas.

Sydney Destination Wedding Australia: Opera House Ceremony Setup overlooking harbour CBD White Pillars Carpet Blue Sky
Sydney Wedding Ceremony

Our goal is to ensure that you have an amazing day and enjoy every minute of it.

We don’t want you worrying about every detail. Our wedding planners and stylists strive to create your dream wedding. With unlimited contact with your dedicated wedding planner, you can rest assured you are being looked after. Book in your FREE initial meet & greet consultation with one of our wedding planners today.

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It was great. I had no idea what to expect. Stephanie was an amazing help. She was always immediately available. Definitely worth the money.

Sabrina P

The team at pink caviar was so helpful and made our life so much easier when planning our wedding. Thanks so much for all your help guys!

Louise C

It was a fabulous evening. Thank you for all arrangements and look forward to working on other projects in the near future.

Assad A

Pink Caviar staff were very friendly and helpful, they made this should-be stressful time, enjoyable. I would not have thought to book a planner but after finding out the amount of stuff to do I can say that it was money well-spent. Thank you Pink Caviar

Lisa S

I was stressing before I called Pink Caviar, I did not realize how much I had left to do and did not know how to do it. Our Wedding Planner was excellent! She gave me so many ideas and answered all my questions. Steph was very helpful and easy to get a hold of. Very professional and friendly. Also had her arrange my Kitchen Tea and I totally loved it! Thanks so much…. We needed some thank you gifts for our bridal party that were engraved and personalized. Our wedding planner sourced them so easily and the price was less that I thought.

Eve W