Corporate events usually happen on a bigger scale and have a pretty healthy guest list, and that is just the beginning of where money will be spent. It can be tempting to try and plan your event all on your own, and it may seem like this is the best way to find a deal and keep your budget in line, but any person who has tried to plan an event and stick within a certain budget knows that costs soon get away from you. It is well worth the time and effort, especially in a large city such as Sydney, to hire an event planner or event coordinator.
Why Use an Event Planner for Your Next Sydney Event
A lot of everything goes into planning a corporate event, from time and money to patience and vision, and one of the major benefits of an event coordinator or planner is that they are trained to deal with all aspects of this. The biggest reason to use an event planner is simply for the peace of mind they can bring to you by shifting a lot of focus off of little details and being focused on the things that are more in your area of expertise.
When working in a large area such as Sydney, an event planner is simply a smarter choice all the way around. Since they plan events for a living, specifically in the city, they may know the best places and vendors to work with and may even be able to negotiate better prices and locations for your events. You’re not only paying for the function that you’re hosting, you’re paying for access to the planner’s expertise, experience and past relationships to make sure that what you’re getting is the best possible.
Getting all of this together and keeping your mind intact is a feat in and of itself. Having an event planner in a big area such as Sydney is a great way to prevent copious amounts of stress. This can stem from any number of areas, from budgets to time deadlines. If you were trying to tackle the event on top of your own personal and work commitments, you would see that your mind and patience would quickly escape from you.
By bringing in someone to coordinate the event for you, they will be able to tackle those aspects and take some of the stress off of you that goes beyond simply signing consent forms or answering yes or no for certain choices that need to make.
The bottom line is you need to put something together that needs to be delivered in a certain amount of time, for a certain amount of money that also needs to wow and amaze your guests and company. When you boil everything down to that one thought, it can quickly seem daunting to you.
Bringing in an event coordinator helps you to prevent all of that. You want your company to be amazed and you want to know you’re doing it all for the best possible price. Using an event coordinator is one of the best possible decisions you will make. Their whole job is to meet those needs and make it easier for you to show up and enjoy yourself at your event, or to focus your attention elsewhere.
12 Helpful Guides for Searching for an Experienced Event Planner for Your Next Sydney Event
Creativity, organisation skills, and keen attention to detail play a critical role in making your next Sydney event successful. Regardless of whether you’re planning to host a gala dinner or a corporate conference in Sydney, finding the right event planner is critical to ensuring its success. To help you search for the right event planner, we have listed these 12 helpful guides to make your next Sydney event stand out.
Make sure to define your event requirements
One important thing you need to do is clearly outline your event’s target goals and objectives. This is essential before you begin searching for the right and most experienced event planner. Make sure you understand and acknowledge the type of event you plan to host, who will be your target audience or attendees, the allocated budget you’re willing to spend, and if there are any certain themes or elements you want to follow.
Having a clear and well-defined outline will help you smoothly communicate your vision to potential event planners. This can also help avoid any issues or misunderstandings in the future.
Research and referrals
Start your search by researching event planning professionals and companies in Sydney. You can also seek recommendations from industry peers, colleagues, or friends who have previously hosted successful events. Having referrals can help you find a reputable event planner with a proven track record.
Check Portfolios
Make sure to check and scan through the portfolios and past works of an event planner you’re considering hiring. Try to search for events they have organised in Sydney or similar locations.
Aside from that, make sure to assess their ability to handle events of different sizes and scales. Pay attention to the creativity and overall quality of the previous events they handled.
Read client reviews
Read client reviews and testimonials, as these provide an overall insight into the event planner’s professionalism, communication skills, and ability to meet the client’s expectations. You can check their social media pages, website, or any review platforms to see what past clients have said about their experiences working with the event planner.
Make sure to schedule consultations
Make a list of potential event planners and set up consultations with them. Discuss your event’s requirements, vision, and budget during these meetings with them. Take note of how well the event planner listens to and understands your requirements. Remember that a professional event planner will ask pertinent questions in order to obtain a better grasp of your event goals and objectives.
Evaluate creativity and problem-solving skills
Event planning often requires creative solutions and quick problem-solving. That being said, make sure to ask the event planner about the approach they usually take when handling unexpected challenges and how they incorporate creativity into organising the events. Additionally, don’t forget to assess their ability to think outside the box and bring fresh ideas to the table.
Consider industry connections
Check for a seasoned Sydney event planner, as they have already established strong ties and connections with the local suppliers, venues, and vendors. These professional contacts might result in affordable solutions and guarantee that your event will have access to high-quality materials and resources.
Make sure to review the proposed event concepts
During the consultations, make sure to ask the event planners to present their suggested event concepts based on your needs and requirements. Analyse the viability and originality of their ideas to see if they match your desired theme or concept. Remember that an experienced and dedicated event planner will have a carefully considered and designed event concept.
Clearly discuss the budget and costs
Make sure to be transparent about your budget expectations. Discuss with your potential event planner how they can deliver a top-notch event within the allotted budget. A good and experienced event planner should be able to provide you with cost breakdowns and show how they will maximise your budget to plan an impactful event.
Don’t forget to check availability and timeline
Another thing you need to check is if the event planner’s availability aligns with your target event date and timeline. Make sure to clearly discuss the expected timeline for planning and execution, as well as check if they have sufficient time to deliver and organise a successful event. This can help avoid any issues or misunderstandings in the future, especially with any sudden schedule changes.
Make sure to confirm your credentials and insurance
Make sure to check if the potential event planner has the necessary certifications and licences for organising events. Additionally, don’t forget to ask if they have liability insurance to protect against any unforeseeable incidents during the event.
Trust your instincts
It’s never bad to trust your instincts while looking for an event planner. When searching for a potential event planner, make sure to opt for someone you feel comfortable and confident working with. Having clear communication and a positive working relationship can ensure successful collaboration between both parties, which will also result in a well-organised and memorable event.
Conclusion
In conclusion, choosing to work with a professional event planner for your upcoming Sydney event is a move that can greatly improve the success and general quality of the occasion. Your concept and vision may become a reality with their knowledge, experience, network, and attention to detail, all while you save time, money, and stress. Having a professional event planner by your side ensures you’re organising memorable and impactful events, regardless of whether it is a small meeting or a large-scale conference.
So if you’re planning to organise an event in Sydney, consider working with a professional event planner to help realise your vision and leave a lasting impression on your guests.
