Celebrating excellence and raising funds for a worthy cause
| Client | MTA NSW |
| Location | Hyatt Regency Sydney |
| Guests | 280 |
| Services | Full Event Planning and Styling |
Event Overview
Pink Caviar Events was entrusted with managing the MTA NSW Corporate Awards Night, a prestigious celebration recognising the achievements of the motor industry in New South Wales. Held at the Hyatt Regency Sydney, the event combined formal awards, member recognition, and fundraising into one memorable evening for over 280 guests.
Objectives & Brief
MTA NSW sought a partner who could deliver a comprehensive end-to-end event management solution. The brief required Pink Caviar Events to:
- Manage the event planning and logistics over a ten-month lead-up.
- Deliver seamless ticket sales and RSVPs through our in-house system.
- Style the venue in line with the association’s brand guidelines.
- Coordinate food, beverage, AV, entertainment, and staging.
- Ensure the program flowed smoothly with key speakers, awards, and fundraising activities.
The aim was to host an evening that both celebrated industry members and apprentices while also raising funds for Youth off the Streets.
Our Approach & Planning
Pink Caviar took a hands-on, collaborative approach with the MTA NSW marketing team. We managed the ticketing system, designed email invitations, and oversaw RSVP management. We liaised with the venue to confirm all operational requirements, including staging, AV, lighting, and menu selections.
Styling was designed to be elegant yet understated, in line with the association’s brand colours and identity. Crystal ball centrepieces and black lycra chair covers created a sophisticated setting without overwhelming the space.
We also sourced and coordinated entertainment and special guests, including key speakers President David Keats and CEO Stavros Yallouridis, alongside Minister for Innovation and Better Regulation, Matt Kean MP.
Event Execution
On the night, Pink Caviar delivered end-to-end coordination, from guest registration and check-in to managing suppliers and running the program. A live auction added energy and excitement, with standout prizes including VIP tickets to the Australian Open, a private yacht charter, and a fully restored Honda CD250U motorcycle—rebuilt by Year 11 and 12 automotive students. The auction highlighted industry skills while raising significant funds for Youth off the Streets.
Key program moments included recognition of long-serving members and the Apprentice of the Year awards, with speeches from industry leaders and government representatives. Entertainment and dining were seamlessly integrated, while our styling enhanced the overall prestige of the event.
Results & Impact
The Corporate Awards Night was a resounding success, celebrated for its professional delivery and polished design. Attendees enjoyed a well-paced evening that balanced formality with entertainment, while the fundraising component added a meaningful layer of impact. MTA NSW praised Pink Caviar Events for our ability to manage multiple facets of the event with precision and creativity, resulting in an evening that elevated their members and supported a worthy cause.
About the Client
The Motor Traders’ Association of New South Wales (MTA NSW), founded in 1910, is a peak body representing automotive businesses across NSW. As a registered training organisation, MTA NSW supports members with advocacy, training, and advisory services, ensuring the long-term strength and viability of the automotive industry.
“Working with Pink Caviar Events was an outstanding experience from start to finish. Their team demonstrated professionalism, creativity, and exceptional attention to detail throughout the entire planning process. Nothing was too much trouble, and they managed every element seamlessly—allowing us to focus on our members and guests. We would not hesitate to recommend Pink Caviar Events for any organisation looking for a professional, creative, and reliable event partner.”
By combining strategic planning, seamless coordination, and elegant styling, Pink Caviar Events created a Corporate Awards Night that celebrated achievement, inspired generosity, and left a lasting impression.
