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Choosing A Wedding Venue – Things You NEED To Consider!

(Last Updated On: 23/11/2018)

So he just proposed and you are starting to plan your wedding. You may have the perfect reception venue in mind from when you were young. However the perfect reception venue may not be the ideal wedding venue for you and your wedding needs. Today we are going to look at what you need to look for when considering a wedding venue.

Choosing A Wedding Venue – Much To Consider

Wedding Couple Italian Village - Wedding Venue - Types Of Wedding Venues Wedding Venue
A Couple Doing Their Entrance At Their Wedding

Location, Location, Location

When choosing a location it should be somewhere that is potentially close to the reception to minimise travel time during the day. It will also minimise other unforeseen issues by not having time stretched. Also to choose a location that people can easily get to. Is it close to you or your partners family.

Parking & Easy Access Parking (Disability Parking)

Some venues are beautiful, but they can lack parking. Make sure that your venue has enough parking for everyone to drive and park. If the location does not have enough parking, then people could be late trying to find a space circling the block many times.

Also, consider that your wedding may be a multi-generational event with grandparents and people who are less mobile. Is it somewhere that they can walk to from their car. Does it offer easy access or disability parking for your guests with needs?

Can The Venue Hold All Your Wedding Guests

Each venue has a limitation of how many guests it can hold. This can vary from sizing of the venue to safety regulations. If you have 200 wedding guests but the venue can only hold up to 150 guests, then the wedding will more than likely not take place there. This is unless you decide to cut enough people to make it happen.

Also the same in reverse in that you may have 200 people but the venue can hold 400 people. Not only would the venue potentially cost more you would have too much space and everyone would be very far apart from each other. It is best to choose a venue whose capacity is similar to your final head count for your wedding.

What Comes With The Venue Package

Some wedding venues come with only the room for hire and catering. Other venues come with additional features such as photo booth hire, a budget towards styling/centrepieces or even a DJ. This is to make the venue more enticing to you. In some cases, these are great benefits to have as it can save you time, money and fewer things to worry about. Keep this in mind when looking at venues in case you have already booked a service for your wedding, for example, DJ/MC/Band. If you have already booked then ask if you can use it on a different offered service, potentially upgrade your venue package or even get a discount.

Price – The Bottom Dollar

So you have your ideal venue, BUT it costs an arm and a leg. Some locations are beautiful, have everything you want, come with some fantastic benefits however it costs more than you could have imagined.  It can blow out your entire budget with no room for anything else. If you have worked out a wedding budget but realise you may require more money to spend, make a decision. The decision is to either have your wedding at a later date and to save up for it or look for a more cost-effective solution. There are some other solutions, in fact, Stephanie our head wedding planner goes into wedding budgets quite in depth and is quite insightful.

Think About Your Wedding Style

Let’s get into the style of your wedding, in fact, one crucial decision to make with regards to your wedding venue is the style. Let me us an extreme example to make a point. Let’s say you want your wedding to have a more modern chic look and feel. However, you decide to hire a barn for your reception venue. If you had a more rustic styled wedding, then this would make sense, but modern chic and barns do not go together.

You can easily dress up a function space to your liking however some have specific features or styles that make it almost impossible to work with towards your vision. For example, when I was getting married, I chose a location overlooking the water and had a classic theme to it. It matched my style perfectly but not for others. This is why many wedding venues (while each with their points of difference) are somewhat neutral on the inside. This is to be as compatible for as many clients as possible.

The Do’s & Don’ts Of The Venue Space

All venues have restrictions of some kind. Make sure that these do not conflict with your wedding. These can range in quite a lot of areas. These can include what time your function has to end, sparkler exits (if they are allowed), allowance of real candles, open bar alcohol cut off, the local council imposed restrictions etc.

Some people think that just because you hire a space you can do whatever you like, but that could not be further from the truth. Some venues are in a highly populated residential area with MANY restrictions such as operating hours and sound restrictions. You may have your wedding in Sydney CBD and certain alcohol restrictions after a certain time period may come into effect.

Can You Use Your Own Suppliers

Your cousin Garry is an aspiring DJ, or you just got an awesome deal on a photo booth. The problem is, when you speak with the venue, they give you a flat out NO. In some cases, venues have very tight restrictions on who they will allow to operate/work in their space. This is for a few reasons, but the main one is due to reliability. Some suppliers do not respect the venue they are working in. This can be from damaging the property, not respecting the staff, being unreliable, being unprofessional and so on. For these reasons, some venues recommend working with specific suppliers. These suppliers are people that they have work with before and can be relied on. Before you book anyone, as for their list of recommended suppliers and ask if you can use your own suppliers.

Other Things To Consider

Check out this vlog from head wedding planner Stephanie Cassimatis. Aside from the points mentioned above to consider, she goes into depth about ideas and strategies for booking your wedding venue. Check it out below or go on YouTube directly for Booking Your Wedding Ceremony & Wedding Space.

Much To Consider

As you can see that when it comes to choosing a wedding venue, there is much to consider. Do not rush out and book everything without first consulting your wedding venue. Make sure it’s the right fit, right budget, right style and the one that will be the best venue for your wedding.

What factors did you consider when booking your wedding space? Did you feel we left anything off this list? Let us know and join the discussion down below 🙂

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Have your questions answered by Emilie one of our wedding planners and be featured in our monthly "Ask Emilie Wedding Blog". Any question you want to be answered about weddings, wedding planning, wedding styling & design, tough questions, traditions and so on. Ask Emilie today!

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