The wedding is all set, everything is organised. It is all done or is it? What happens after the wedding? What happens to all the wedding decorations you purchased? Who takes the wishing well and all the gifts? The simple truth is these things don’t magically take care of themselves. Gifts and decorations have to be manually collected, picked up transported and/or given to the right people. Have you ever considered using an evening pack down service for when the wedding is over? Today we will be looking at what is an evening pack down service and its benefits of it.
The name says it an all an evening pack down service (available in conjunction with our various wedding services). It’s to help pack down and coordinate everything at the end of your wedding. The problem with many weddings is that most people focus on creating and organising the wedding but not after the festivities are over. While the wedding was amazing, what about packing things down, taking them away and so on. Many loose ends need to be taken care of. As mentioned above the evening pack down service tidies everything up. Let’s look at the pros of using this service versus not using one.
What Is An Evening Pack Down Service?
Pros Of Using An Evening Pack Down Service
One Less Thing To Stress About
One of the best things about using an evening pack down service is that everything is pre-arranged. It is one less thing you have to worry about. After a full day of celebrating with family and friends, you can relax knowing that everything is taken care of. You do not have to spend time rushing after your wedding telling family and friends to hurry up as the venue will close. You do not have to think twice about packing up as it is already worked out for you.
All Arranged Beforehand
Before the wedding day, part of the evening pack down service includes a dedicated face to face/phone meeting. The coordinator will go over everything that is required to make sure nothing is missed. We will work out the best method to have this arranged, organised and transport items to desired locations for when your wedding is over.
Our service also includes unlimited contact with our team via phone, email or Skype. By being accessible, it is great if you need to update or change anything, you can.
All Hands On Deck
The service includes a minimum of 2 staff to coordinate and take care of everything. It is not all about coordination but also physical help. These two wedding professionals will take care of everything and help pack everything down.
What If I Don’t Use An Evening Pack Down Service
You Have To Rely On Family & Friends
Family and friends are helpful and offer to help pack things down afterwards. Imagine you have spent a magical evening together celebrating, feasting, drinking and partying. The moment it’s over, you only have a small amount of time to collect, sort deliberate/organise before the venue kicks you out and closes its doors. By this stage in the evening, you are all tired, sleepy, perhaps a little hungover and just want to go to sleep. Like anyone, your attention to detail and focus are not the best at this point of the evening. You may need a little help to make sure everything or organised and collected properly.
Many times a family member will pick the wrong item, forget about it (or part of it) and sometimes leave it at the venue. We have seen family members fight to take items home from a wedding. Sometimes they don’t want to take stuff home or don’t think it will all fit in their car. An evening pack down service will ensure that no family/friends are arguing, misplacing things are avoided, and everyone can go home and relax.
Transport items to a location afterwards
So you have decided to take something home yourself or with family and friends. But sometimes the item needs to go to a specific location to be collected by someone else. Sometimes it’s close, and sometimes it’s not. Do you want either yourself or your loved ones travelling at 2 am after a long day at your wedding?
In some cases, alcohol could still be in their system, but more than likely, they are tired and not able to focus properly. People would be very sleepy and unable to focus after such a long day. In some cases, you need to return to collect items the morning after the wedding. Do you want to drive around all day playing delivery driver on your first day as husband and wife?
Venues Are Not Liable
Some venues offer to hold items overnight (depending on policy and schedule). They will always state that they are not to be held liable should anything happen to them. As a result in the event a wedding gift goes missing, the wishing well envelopes full of money vanish, items get damaged and so on it’s not the venue’s fault. I am not saying venues aren’t reliable. The question you have to ask yourself is “Do I want to leave all my wedding gifts, envelopes full of money and other personal items around where they are potentially easy to steal?”.
An Evening Pack Down Service – Finish The Evening Off Easily, Organised & Professionally
In conclusion, an evening pack down service is very helpful and makes everything after the wedding so much easier. Let’s be honest your focus should be on your wedding day and not have to work on stuff afterwards. Give yourself peace of mind knowing that everything is taken care of. Contact our team today for an initial consultation to see if an evening pack down service is for you. This service is only available in conjunction with either a planning/ wedding coordinator package or a styling booking. It is not available as a stand-alone service.
Check out our YouTube channel for our vlogs with head wedding planner Stephanie on helping to plan and organise your wedding.
Have you organised what happens when the wedding and celebrations are all over? Have you thought of using an evening pack down service for your wedding? If you are married did you wish you used an evening pack down service and was it helpful? Join the discussion and let us know in the comments below 🙂
Stephanie Cassimatis is the founder and head stylist of Pink Caviar Events, a corporate event management and styling company based in Sydney, Australia. With over a decade of experience in the industry, Stephanie is known for her impeccable taste and attention to detail, as well as her ability to bring her client’s visions to life. In addition, she is a certified Project Management Professional (PMP), a credential that reflects her commitment to delivering high-quality events on time and within budget. Stephanie is also a respected speaker and educator, sharing her expertise and insights with aspiring event planners and designers through workshops and conferences.